NAFCU Conference Sponsor & Exhibitor Guidelines

To ensure a smooth experience for exhibitors and attendees, we require that exhibitors adhere to the following guidelines at NAFCU conferences:

Prize Drawings

NAFCU permits exhibitors to conduct drawings with prizes. Drawings should be conducted in such a way that every person has an equal opportunity to be selected as a winner (i.e., prize winner names should be randomly selected without any bias). If exhibitors wish to select prize winners of their choosing, the drawing of the final prize winner names must be conducted in private, with the winners contacted at the end of the conference. NAFCU provides each exhibiting company an opportunity to make a one to two-minute introduction of their products and services. Due to tight program schedules, NAFCU may be unable to provide additional time for exhibitors to make announcements about prize drawings other than their initial introduction.

Exhibit Space

No activity of exhibitor representatives or functions of a display should in any manner interfere, disturb or infringe on fellow exhibitors. It shall be the responsibility of exhibitor representatives to report or call to the attention of the NAFCU program manager any questionable activity or disturbing influence.

All exhibits must be confined to the agreed upon exhibitor space. No items (giveaways, furniture, etc.) may be placed in the aisles or infringe upon other exhibitors. Absolutely no company identification may be placed outside your assigned exhibit/sponsor space (i.e., on posts, pillars, walls, etc.)

Exhibitor Benefits

Benefits that are included in the exhibitor fee include:

  • One complimentary conference registration
  • Pre- and post-attendee lists (only includes attendees that have opted in to conference marketing materials) for marketing your participation
  • Inclusion in the on-site program book

The following are not included in the exhibitor fee and require an additional fee:

  • Seat drops (this includes sessions where your organization has a speaker)
  • Additional on-site representatives

Cancellation Policy

Deposits submitted to NAFCU for exhibits and/or sponsorships are final and non-refundable. If a company wishes to cancel a booth or sponsorship reservation for any conference besides Annual Conference, the following charges will be assessed:

  1. $300 of the total exhibit and sponsorship charges for written cancellations postmarked more than eight weeks prior to the event start date.
  2. 50% of the total exhibit and sponsorship charges for written cancellations postmarked four to eight weeks prior to the event start date.
  3. No refunds will be issued for cancellation requests submitted less than four weeks prior to the event start date.

All cancellations must be in writing, via mail, email or fax to the attention of show management.